Office Administrative Assistant Jobs in Canada 2025 – Apply Now
Are you a professional who is motivated and organized and is interested in joining a dynamic team in a hybrid work environment? MapleLeaf Enterprises, a prominent business solutions and consulting firm located in Toronto, Canada, is currently seeking Office Administrative Assistants to assist in our ongoing expansion across multiple departments.
Providing services in human resources, operations management, and beyond, we offer innovative solutions to businesses in a variety of industries. Our hybrid positions provide a collaborative environment that prioritizes efficiency and creativity, as well as flexibility and career advancement.
Check Also: Office Assistant Jobs in Canada with Visa Sponsorship
Key Points:
- Job Category: Admin Assistant
- Job Type: Full Time
- Job Location: Canada
Jobs Available:
- Office Administrative Assistant
- Executive Administrative Assistant
- Administrative Coordinator
- Office Manager
- Virtual Administrative Assistant
- Operations Assistant
- Administrative Support Officer
- Business Support Assistant
- Executive Assistant
- Office Support Specialist
Key Responsibilities:
In this hybrid position, you will provide assistance to both in-office and remote operations by:
Administrative Support
- Organizing meetings and recording their proceedings
- Aiding in the completion of daily administrative duties and the generation of reports
- Overseeing the inventory of office supplies
Document Management
- Managing and revising both digital and physical documents
- Creating official documents, presentations, and reports
- Securely managing confidential information
Client & Vendor Communication
- Professionally overseeing email and telephone correspondence
- Redirecting inquiries to the appropriate departments
- Maintaining client relationships and coordinating with vendors
Scheduling & Calendar Management
- Scheduling appointments and encounters
- Coordinating the calendars and travel arrangements of the team
- Guaranteeing that the schedule is devoid of conflicts
Office Organization:
- Supervising the cleanliness and preparedness of the office
- Coordinating the logistics of meetings and events
- Greeting and directing visitors to the office
Expense Management
- Assisting in the management of office budgets and expenses
- Managing subscriptions and preparing expense reports
Project Coordination:
- Monitoring the progress and deadlines of the endeavor
- Facilitating team collaboration and execution
Event Coordination
- Corporate function planning and coordination
- Overseeing the coordination of event logistics and guest arrangements
Database Management
- Ensuring that client and employee databases are constantly updated
- Assisting HR with recordkeeping and induction
Remote Work Support
- Employing resources such as Google Workspace, Zoom, and Microsoft 365
- Guaranteeing the productivity and assistance of remote personnel
Qualifications and Skills:
Education:
- Minimum: High school diploma
- Preferred: A Bachelor’s degree in business administration or a related discipline is preferred.
Experience:
- 1–3 years of experience in administrative or office support positions
- Experience with hybrid or remote work tools
Key Skills:
- Expertise in Google Workspace and Microsoft Office
- Strong organizational, communication, and time-management abilities
- Superior attention to detail and the capacity to perform
- Customer-centricity and a problem-solving mindset
- Professionalism and confidentiality
Benefits of Job:
- Competitive Salary with Annual Increments: Office administrative assistants in Canada receive consistent monthly compensation, frequently supplemented by annual increases that are contingent upon their performance and experience.
- Opportunities for Permanent Residency: Numerous administrative positions are eligible for Canada’s immigration streams, which offer a route to long-term settlement and PR status.
- Professional Development and Career Advancement: This position provides opportunities for supervisory, managerial, or executive assistant positions by virtue of upskilling and experience.
- Comprehensive Health and Dental Benefits: Employers generally provide comprehensive benefits packages that encompass medical, dental, vision, and occasionally mental health services.
- Work-Life Balance with Paid Leave: Benefit from a balanced lifestyle by taking advantage of paid vacation, public holidays, and personal days, in addition to standard 9-to-5 work schedules.
- Inclusive and Diverse Workplace Culture: Canadian offices prioritize diversity, providing a multicultural, inclusive, and respectful work environment for all employees.
- On-the-Job Training and Mentorship: In an effort to facilitate their success in their positions, new employees frequently participate in structured onboarding, mentorship, and training programs.
- Modern Office Environments: Access to modern software, tools, and comfortable workstations in clean, well-equipped offices.
- Employer-Sponsored Immigration Support: Certain employers provide assistance with the processing of work permits, LMIAs, or provincial nomination programs for international workers.
- Access to Professional Development Programs: Enhance your administrative and technological capabilities by participating in employer-sponsored seminars, courses, or certifications.
- Job Security and Stability: Administrative positions are indispensable in all sectors, including government, education, healthcare, and private industries, guaranteeing sustained demand.
- Hybrid or Remote Work Opportunities: A growing number of organizations are now providing flexible work arrangements that enable employees to work from home for portions of the week.
- Strong Legal and Worker Protections: Canadian labor laws ensure the safety, wages, rights, and non-discriminatory practices of workers in the workplace.
- Transition to Specialized Positions: With experience, assume positions such as executive assistant, project coordinator, office manager, or HR assistant.
- High Quality of Life in Canada: Residing and working in one of the most economically stable, welcoming, and secure nations in the world.
How to Apply For Office Administrative Assistant Jobs in Canada?
Interested candidates are encouraged to submit their resume and cover letter to the following address:
- Email: hr@mapleleafent.ca
- Phone no.: +1 416-555-1234
Conclusion:
The position of Office Administrative Assistant at MapleLeaf Enterprises is not merely a job; it is a means to achieve long-term career success, flexibility, and growth. This hybrid opportunity enables you to flourish in a forward-thinking, supportive environment, regardless of whether you are an experienced professional or seeking to transition into a dynamic administrative position. MapleLeaf Enterprises is the ideal location to advance your professional career, as it offers a collaborative team, work-life balance, and competitive compensation.
Frequently Asked Questions:
Are administrative assistant jobs available in Canada?
Yes, administrative assistant jobs are widely available across Canada in various industries, including healthcare, education, and business, with growing demand for skilled support staff.
Do these jobs require previous office experience?
Most positions prefer candidates with prior administrative experience, strong communication skills, and proficiency in office software like Microsoft Office or Google Workspace for managing daily tasks efficiently.
Can foreigners apply for administrative assistant roles?
Yes, foreigners can apply if they meet job requirements and obtain a valid work permit. Some employers may offer visa sponsorship depending on the applicant’s qualifications and labor market needs.
