Personal Assistant Jobs in Dubai 2025 – Apply Now

The primary objective of this position is to guarantee that fee earners in the MENA region receive a high level of administrative support. In Dubai, personal assistant (PA) positions typically involve assisting executives, business proprietors, or high-ranking professionals with a variety of administrative and personal responsibilities.

Key Points:

• Job Title: Personal Assistant Jobs in Dubai
• Job Type: Full-time
• Company: Freshfields Bruckhaus Deringer LLP
• Country: Dubai

Benefits of Personal Assistant Jobs in Dubai:

• Competitive Salary: Dubai’s personal assistant positions frequently offer competitive salaries, particularly for individuals with specialized talents or prior experience.
• Income Tax-Free: Dubai provides a tax-free income, which allows you to retain your entire salary without deductions for income tax. This significantly increases your disposable income.
• Career Advancement: The rapidly expanding and dynamic economy of Dubai presents a plethora of opportunities for personal assistants to develop into managerial positions or specialized disciplines, including executive support or project management.
• Working with High-Level Executives: Personal assistants frequently collaborate with high-level executives, which offers the chance to establish valuable professional connections and acquire experience in business operations.
• Networking Opportunities: Working in Dubai’s international business center provides the opportunity to establish connections with individuals from a variety of industries, which may result in future career opportunities and personal development.
• Cultural Exposure: Dubai is a cultural melting center that offers you the opportunity to experience a diverse array of nationalities and backgrounds, thereby enriching your personal and professional life.
• Accommodation and Benefits: Numerous personal assistant positions provide company-provided accommodation, health insurance, and annual flight tickets back home, thereby increasing the overall compensation.
• Work-Life Balance: The majority of employers provide a positive work-life balance, which may include the option for remote work or flexible hours, depending on the position, when employees are employed in a dynamic environment.
• Learning and Development: Dubai’s business environment is in a state of perpetual flux, and employers frequently allocate resources to employee training. This enables personal assistants to enhance their abilities and remain competitive.
• Legal Employment Status: Personal assistant positions are accompanied by a valid work visa and labor contract, which guarantees that you are legally employed in Dubai and are entitled to the corresponding rights and protections.
• Luxury Environment: The position frequently involves exposure to high-end offices, events, and experiences, which can be a rewarding and thrilling aspect.
• Social Benefits: Numerous employers offer supplementary benefits, including invitations to high-profile events and conferences, as well as discounts at luxury shopping centers, restaurants, and gyms.
• High Job Demand: The steady demand for experienced personal assistants in Dubai is a result of the increasing number of businesses and expatriates, which provides job security in the long term.
• Access to World-Class Services: Personal assistants in Dubai frequently have access to premium services, such as sophisticated technology tools, exclusive events, and top-tier healthcare.
• Global Recognition: Your resume will be significantly enhanced by your experience as a personal assistant in Dubai, which is highly regarded on a global scale and opens up doors to international career opportunities.

Key responsibilities and Deliverables:

Client Engagement:

• Responds to, evaluates, and prioritizes clients’ requests, regardless of the manner in which they are communicated, and provides appropriate, efficient, and business-like assistance to satisfy their requirements.
• Maintains a comprehensive understanding of current issues and performs client liaison responsibilities, which include providing regular updates on work in progress.
• Develops and sustains a current understanding of the current stage of the matter, the burden of the matter, potential issues, and sensitivities that the fee earners are working on.

Marketing and Business Development activities:

• Supports the MBD responsibilities of fee earners in a proactive manner. This encompasses the following: the submission of content to MBD systems (CV database, pitch/experience lists, etc.), the publication of content on the intranet/LinkedIn, the prompting of fee earners to provide material for uploading, the conducting of basic research on potential clients, and the running of regular activity and monitoring reports to support MBD initiatives.
• Executes fundamental business development responsibilities, including the distribution of business development materials and the updating of contacts.
• Updates the firm’s Introhive and Salesforce software systems with new contacts and business development activities.
• Provides administrative support for client events and internal and external business development, collaborating with the appropriate central and practice-based MBD teams as needed.
• Assists fee earners in the maintenance of the BD database Foundation to guarantee that firmwide credentials are captured.
• As needed, provide assistance to the MBD department in the preparation of proposals, client presentations, and the maintenance of current CVs for fee earners.

General Administrative Support:

• Assists in the management of incoming communication, including fee earners’ email, drafts and transcribes responses as directed by fee earners, and guarantees that all mail is processed in a timely and accurate manner.
• Ensures that all work activities are scheduled effectively by pro-actively managing fee earners’ diaries, making appointments, arranging meeting locations, and organizing travel arrangements and expense claims. Capable of making informed decisions in the event of a conflict or recognizing when to seek the assistance of a fee earner.
• Coordinates all travel in a manner that is both effective and efficient. This must encompass anticipating additional requirements (accommodation, currency, returns, transfers) and planning in contingency, as well as comprehending the preferences of fee earners.
• Produces legal documentation, correspondence, and letters, frequently involving confidential information. Proofreads all work to guarantee that completed documents are delivered to a high standard and are accurate.
• Ensures the accuracy and completeness of technical, professional, and matter information by establishing and maintaining a robust electronic filing system and other administration systems (such as client files if necessary). Utilizes Worksite to comply with departmental policies regarding email filing.
• Executes daily administrative responsibilities to guarantee the provision of exceptional service in all areas, including coordinating with departmental business centers and other service departments as applicable.
• Assist the Receptionist with administrative support and cover for office administration and operations duties as needed.
• Assists fee earners with fundamental technical inquiries, enabling them to optimize the utilization of available IT and KBD resources. Ensures that one’s understanding of technical products is current.
• Assists in the coordination, administration, and logistics of internal seminars and training events, ensuring that fee earners are informed of pertinent events.
• Performs engagement letter drafting, matter openings, and risk assessments.
• Manages the end-to-end process of sending invoices and assists fee earners with the billing processes, including the preparation of initial drafts of bill narratives.
• Offers fee earners the necessary assistance in managing personal matters to enable them to concentrate on delivering efficient services to clients.
• Recognizes the department’s policy regarding confidentiality barriers and implements it accordingly.

Communication:

• Ensures that all fee earners are kept informed of their current location, service requirements, and priorities through daily communication.
• Communicates with the Team Supervisor in a proactive manner regarding workload and any other challenges.

Team support:

• Is proactive in offering assistance to other business services teams when it is required.
• Participates in departmental support initiatives on an as-needed basis.

Key requirements:

Essential:

• A formal legal administrative qualification.
• Exceptional oral and written communication abilities.
• Experience in administrative support.
• Attention to detail and strong organizational abilities.
• Capacity to act independently and prioritize tasks.
• Demonstrates the ability to work efficiently in order to meet strict deadlines.
• Capable of contributing to a team.
• Capacity to maintain a professional demeanor in the face of adversity and to adopt a proactive and adaptable approach.
• The ability to work on weekends and/or in the evenings as needed.
• In addition to a high level of accuracy in audio and copy typing (60 wpm), I possess exceptional IT skills.
• Capable of generating PowerPoint and Word documents of exceptional quality.
• Capable of generating, manipulating, and querying Excel spreadsheets.
• Experience with FileSite, Intapp, WorkDay, SalesForce, IntroHive, or an industry equivalent
• A willingness to further develop talents and broaden one’s experience.

Desirable:

• Work experience as a legal secretary in a professional services environment.
• Proficiency in the legal environment, including the use of legal terminology that is pertinent to their domain.

For More Info:

Email Your CV, and We’ll Find the Best Pathway For you: info@caregiverjob.com.pk

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